Administrative Assistant

Apply now Job no: 492508
Location: Singapore
Categories: Admin

What you’ll do:

  • Excel in administrative activities for the assigned senior executives including: extensive calendar management and appointment scheduling; completing expense reports; composing and preparing confidential correspondence; arranging complex and detailed travel plans, itineraries, and agendas; compiling relevant documents for meetings and travel.
  • Support front-desk Reception during lunch hours, on a rotation basis.
  • Arrange interviews for candidates in close coordination with the recruitment team.
  • Screen incoming telephone calls.
  • Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions and scribe minutes where required.
  • Coordinate the maintenance of office equipment and supplies.
  • Organize regular staff welfare activities: staff sales, company events, etc.
  • Central coordinator and liaison point for requirements in relation to the office and Executives’ needs.

You have:

  • Minimum 3 years of experience in administrative support to senior executives of an organization, including comprehensive calendar and travel management.
  • Diploma preferred.
  • Highly confidential with the ability to handle sensitive matters with discretion.
  • Strong administrative and scheduling skills.
  • Excellent verbal and written communication skills (including English).
  • Good organization and time management skills with high attention to detail and accuracy
  • Good team player, adaptable and flexible to changing requirements.
  • Takes initiative, self-direction and enthusiastic in adapting to a variety of tasks.
  • Fluent in Microsoft Office.
  • Experience with Google Apps for Work (mail, calendar, docs, sheets, etc.)
  • Basic office equipment maintenance.

Advertised: Singapore Standard Time
Applications close: Singapore Standard Time

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