Admin Assistant (12 months contract)

Apply now Job no: 492509
Location: Singapore
Categories: Admin

What you’ll do:

•    Excel in administrative activities for the executives including: managing active calendars of appointments; completing expense reports; composing and preparing correspondence that is often confidential; arranging complex and detailed travel plans, itineraries, and agendas; compiling relevant documents for meetings and travel.
•    Welcome guests and customers, in person or on the telephone; answering or directing inquiries.
•    Produce and communicate relevant information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
•    Maintain office efficiency by planning and implementing office procedures, systems, layouts, and equipment procurement and maintenance.
•    Manage logistics for office moves, office cleaning arrangements and company events.
•    Develop and maintain office budget for supplies and maintenance.
•    Liaise with office landlords and other relevant stakeholders as appropriate regarding office and executives’ needs.
•    Is flexible to work beyond office hours when the need arises.
•    Other Ad Hoc duties as assigned
 

Skills & Experience Required:

•    Minimum 3 years experience as Admin Assistant to senior management leaders
•    A degree in BA or equivalent is preferred
•    Excellent administrative writing skills
•    Excellent scheduling and calendar management skills
•    Fluent in Microsoft Office (Office, Word, Excel, Powerpoint & Visio)
•    Fluent in Google Applications (Google Docs)
•    Excellent organization & time management skills

Advertised: Singapore Standard Time
Applications close: Singapore Standard Time

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