Executive Assistant & Office Manager (1 Year Contract Renewable)

Apply now Job no: 492509
Location: Singapore
Categories: Admin

What you’ll do:

  • Excel in administrative activities for the executives including: managing active calendars of appointments; completing expense reports; composing and preparing correspondence that is often confidential; arranging complex and detailed travel plans, itineraries, and agendas; compiling relevant documents for meetings and travel.
  • Conserve executives’ time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • Welcome guests and customers, in person or on the telephone; answering or directing inquiries.
  • Produce and communicate relevant information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions as necessary.
  • Maintain office efficiency by planning and implementing office procedures, systems, layouts, and equipment procurement and maintenance.
  • Manage logistics for office moves, office cleaning arrangements and company events.
  • Develop and maintain office budget for supplies and maintenance.
  • Liaise with office landlords and other relevant stakeholders as appropriate regarding office and executives’ needs.
  • Is flexible to work beyond office hours when the need arises.
  • Is discrete in handling highly confidential documents and information.
  • Manages and motivates the Admin team; delegates tasks appropriately within team members.
  • Other Ad Hoc duties as assigned

Skills & Experience Required

  • Minimum 3 years experience as Executive Assistant to senior management leaders
  • Minimum 5 years experience in office management
  • A degree in BA or equivalent is preferred
  • Excellent administrative writing skills
  • Excellent scheduling and calendar management skills
  • Fluent in Microsoft Office (Office, Word, Excel, Powerpoint & Visio)
  • Fluent in Google Applications (Google Docs)
  • Excellent organization skills
  • Excellent time management skills
  • Excellent Communication skills with all levels
  • Basic office equipment maintenance
  • Travel Management
  • Tech Savvy

Advertised: Singapore Standard Time
Applications close: Singapore Standard Time

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